Multi-site EHS harmonization for a diagnostics company across 3 labs
Anonymized — growth-stage diagnostics company
The challenge
Three sites had grown independently, each with its own version of the same programs — plus a pending acquisition about to add a fourth. Training records were fragmented across folders, inspectors had started asking harder questions, and leadership needed one consistent story.
3
Sites harmonized under one EHS program
~70%
Reduction in duplicate policy documents
0
Findings across two post-rollout inspections
<30
Days to onboard the acquired 4th site
What we did
- 1
Audited all three sites and produced a gap analysis mapped to OSHA, EPA, and DOT requirements.
- 2
Rebuilt a single set of master EHS programs with site-specific appendices.
- 3
Consolidated training records into a single roster with automated renewal tracking.
- 4
Ran in-person refresh training at each site during rollout.
Before & after
Before
- 3 sites each running their own version of every program
- Training records fragmented across shared drives and folders
- No unified inspection readiness or audit trail
- Pending acquisition set to add a 4th site with unknown compliance state
After
- Single master EHS program with site-specific appendices
- Centralized training roster with automated renewal notifications
- Zero findings across two consecutive regulatory inspections
- Repeatable integration playbook — 4th site onboarded in under 30 days
The outcome
Reduced duplicate policy documents by ~70% while expanding coverage.
Passed two back-to-back regulatory inspections post-rollout with no findings.
Produced a repeatable integration playbook used to onboard the acquired 4th site in under 30 days.